Administration Officer – UAE National

About the job

A financial holding company, Chedid Capital is a leading investment group in the insurance and reinsurance fields. The Group operates across Europe, Middle East, Africa and South Asia. The Company plays a role in the forefront of the industry, being part of one of the top 20 Reinsurance Brokers in the world. 

Al Manarah, a company under Chedid Capital is looking for an Administration Officer in the Administration Division. The role focuses on performing all administrative and clerical tasks necessary, as well as managing office inventory and coordinate with suppliers.

Joining our 1600 dynamic team member, spread among 64 subsidiaries worldwide, offers you endless growing opportunities.

Responsibilities

• Schedule appointments when requested.
• Welcome visitors according to established protocols.
• Answer and transfer incoming calls in compliance with telephone answering standards.
• Coordinate with relevant suppliers for required hospitality food and beverage when needed.
• Perform administrative services (e.g. photocopying confidential documents, scanning, etc.) for office support.
• Ensure office extensions and mobile numbers of employees and new recruits are updated in coordination with IT and Human Resources Departments.
• Perform basic research as and when required.
• Sort and route correspondence and prepare outgoing mail without delays.
• Draft and/or print memos, correspondence, reports, and other documents, as requested.
• Check availability and cleanliness of meeting and conference facilities.
• Perform regular stock count to always ensure availability of needed supplies.
• Distribute internal and external mail ensuring timely delivery and abidance to confidentiality policy.
• Organize, file and archive records (e.g. contact information, incoming and outgoing correspondence, etc.) for retrieval purposes.
• Any other related tasks required.

Requirements

• Bachelor’s degree in a relevant field is a plus.
• Previous experience in an administrative role is a plus
• Knowledge of Microsoft Office and Excell is a must.
• Fluent in English.
• UAE National.